COVID-19 Medical Housing Process

Given the public health circumstances informing on-campus residency for summer 2021 class sessions, the Academic Resource Center is instituting a specialized medical housing process for the summer term. Please note that this process is for programs other than SHIP. The deadline for Summer Hilltop Institute medical housing requests has passed.

Medical Housing Process

  1. Download a medical housing request form and the documentation guidelines for healthcare providers.
  2. Complete the request form, and return it via email to The most efficient manner to submit a request is to include diagnostic documentation with your application.
    • Relevant Request Deadlines
      • May 10, 2021 at 5:00 pm EST for Summer Session 1
      • June 1, 2021 5:00 pm EST for Summer Session 2
  3. The ARC will review your request and will make accommodation determinations in accordance with current public health regulations.  If we have questions about your request, an ARC administrator will contact you to set a time for a consultation via Zoom.
  4. The ARC will communicate your accommodation to Residential Living—your documentation and related medical information is kept confidential within the Academic Resource Center—which will in turn notify you of your housing placement.

Important Considerations

  • Medical housing accommodations are determined based on medical need, not preference.  The information provided on the request form, as well as the medical documentation, must indicate a reasonable connection between the requested configuration of space and the reason for the request.
  • On-campus residency conditions are being arranged to meet public health guidelines and to maximize student health and safety.  Medical housing placements will operate within the scope of those guidelines.
  • Diagnostic documentation must be specific.  General descriptions regarding health (or health concerns) and the pandemic might not be clear enough to substantiate a medical housing request and could delay the process.
  • General concerns about COVID contagion are not, in themselves, substantial reasons to pursue medical housing.
  • If you have any questions about the process, please send them to